Overview

What you're building

A voice guide built from your real writing — what you sound like, words you use and avoid, before/after examples — stored in a workspace so every draft starts in your voice.

Why this setup

AI defaults to generic because it has nothing else to go on. A voice guide extracted from your real writing, plus examples, is the most reliable fix. It lives in one workspace now, and can be reused elsewhere once proven.

The workflow architecture

• AI workspace

  Holds your instructions and reference files so you never re-explain.

• Reference document

  Voice guide with examples.

• Reusable instructions

  Apply the guide to every draft.

• Your review

  Read-aloud test.

You haven't picked a tool yet, so this kit is platform-neutral. Both Claude and ChatGPT support this setup.

Optional, advanced: once your voice guide is stable, Claude Skills can make it available across chats if your plan supports Skills. ChatGPT users can also add brief voice notes to personalization settings, but keep the full guide in the Project.

What to prepare

• □5–10 pieces of writing you're proud of (emails, posts, web copy).
• □Words or phrases you'd never use.
• □A one-sentence description of your audience.

Build it once

1. 1Create a dedicated workspace named "Reusable Brand Voice & Writing" in the AI tool you choose. Both Claude and ChatGPT call this a "Project". Claude offers Projects on all plans; ChatGPT availability depends on your plan.
2. 2Paste the main instructions block from this kit into the workspace's instructions.
3. 3Upload the reference files listed below, and start every future conversation from inside this workspace.
4. 4Paste your writing samples with the Voice Extraction Prompt.
5. 5Edit the resulting guide until it feels right; save as 'VOICE GUIDE'.
6. 6Upload it to the workspace and paste the Project Instructions.
7. 7Test with a real writing task; add corrections to the guide.

Copy-ready materials

Edit anything in [BRACKETS]. Changes are kept when you save the kit.

Below are samples of my writing. Analyze them and produce a VOICE GUIDE with:
1. Voice in 3 adjectives, each with "this, not that" (e.g. "warm, not gushing").
2. Sentence habits: length, rhythm, use of questions, contractions.
3. Vocabulary: words I use often; words I never use.
4. Structure habits: how I open and close.
5. Three short before/after examples rewriting generic text into my voice.
Base everything only on the samples; quote them as evidence.

AUDIENCE: [ ]
SAMPLES:
[PASTE]

Write everything in the voice defined in "VOICE GUIDE".
- Before drafting, ask about audience and goal if I haven't said.
- Follow the never-use word list strictly.
- After each draft, list any places where you were unsure of my voice.
- Don't invent facts, testimonials, credentials, or results about my business.

How to test it

1. 1Have the workspace write something you've written before; compare blind with a friend.

Success looks like

• ✓ The friend can't easily tell which is the AI draft, after light edits.

How to use it next time

1. Open the workspace, describe the task and audience.
2. Read drafts aloud; add any correction to the guide.

Troubleshooting

Still generic.

Add more before/after examples; examples beat adjectives.

Overdoes your quirks.

Add 'Use signature phrases sparingly: at most once per piece.'

Invents claims about your business.

Add a facts sheet with approved claims only.

Limitations, privacy & safety

• · You still review and own everything published.
• · Voice drifts if the guide isn't maintained.

Privacy & safety

• · Avoid including client names or private emails in samples without consent.